Wedding Guest Accommodations: Hotel Buyouts vs Hotel Room Blocks – Wedding Day Match

Wedding Guest Accommodations: Hotel Buyouts vs Hotel Room Blocks

You’ve picked your date, found your venue and sent out your wedding invitations. Now comes the hard part — coordinating details for out-of-town guests. For many couples, finding ways to make their guests comfortable during their stay is important; and it all starts with the early planning stages. Here are a few tips for dealing with out-of-town wedding guests:

1. Remember that not everyone will be able to make it. Just because you invite someone doesn’t mean they’ll be able to attend. So don’t take it personally if someone can’t come.
2. Try to give your guests as much notice as possible. The sooner they know about the wedding, the more likely they are to be able to attend.
3. Be understanding if they can only stay for a short time. They may have other commitments or be on a tight budget.
4. Don’t forget to say thank you! A handwritten note is a nice personal touch that makes the recipient feel treasured.
5. Make sure you give them all the information they need. Include things like travel directions, accommodation options and any other details they might need. This is arguably the most important, so we are going to do a deep dive into some details relating to hotel buyouts versus hotel room blocks so you can make informed decisions when planning.



Hotel Buyouts

If you're looking to reserve rooms for your wedding guests, then a hotel buyout may be the way to go. This option gives you access to every single guest room in the hotel. You can elevate the experience by also doing a buyout of the common areas, such as the restaurants, spas, and/or event spaces. Think about it as your personal hotel for your wedding. No outsiders, no unwanted guests. Of course, this is an expensive way to go for you and your guests, but it might make sense if you’re doing a destination wedding, or if most of your guests are coming from out of town. Just remember, if this option is appealing, the key to success in a hotel buyout is early planning — in most cases you’d need to coordinate this with the hotel a year or more in advance.


Hotel Room Blocks

Another option is taking a hotel room block, which allows you to block off a group of rooms at a hotel for your guests to use. This can often be more cost-effective than reserving individual rooms, especially for the guests because the rooms are at fixed, pre-agreed-to rates. And those rooms won’t be made available to the general public unless reservation obligations aren’t met, like filling a certain number of the blocked rooms by a certain date. Again, remember to start planning early and communicate with your hotel of choice to ensure your needs will be met, and you can meet the needs of the hotel too.


Featured Hotels

Avisford Park Hotel
Hilton Singer Island Oceanfront/Palm Beaches Resort

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